Statement of SWIMfarm’s Health and Safety Policy

Statement of Swim Farms’ Health and Safety Policy

• The Board of Directors of Swimfarm commits itself, so far as is reasonably practicable, to ensuring that the highest standards of Health, Safety and Welfare prevail throughout all its activities. It also undertakes to ensure that work carried out on the premises under its control will not adversely affect the health and safety of employees, contractors, visitors or members of the public.

• The Chief Executive of the Board of Swimfarm has appointed a Health & Safety Manager to be the person responsible for ensuring that the provisions contained in the Safety Policy are implemented.

• In discharging its statutory and moral obligations, Swimfarm will ensure that responsibility for health and safety is properly assigned and accepted at all levels, and that this Safety Policy is reviewed at least annually.

• Appropriate information and training will be provided to all employees in order that they may conduct their duties in a safe manner.

• All employees are expected to co-operate in the implementation of this policy and the detailed Codes of Practice contained in this document. They should also ensure that their individual activities do not adversely affect the health and safety of themselves or others.

• This Safety Policy is to be brought to the attention of all new employees and should be displayed prominently at suitable locations on the premises with any specific guidance on COSSH; lifting and display screen equipment being made available at a suitable location within each department for consultation by all employees.


Equality and Disability Policies

General Policy Statement
Swimfarm has a duty of care to safeguard all persons who may be vulnerable from harm that are employed or taught at the centre and to promote and practice of equal opportunities.
Swimfarm recognise that persons with special needs, disabilities, are vulnerable or are children; have the right to protection and enjoyment of the facilities and coaching at the centre.


Equality Statement
Swimfarm is committed to everyone having the right to enjoy their sport in an environment free from threat of discrimination, intimidation, harassment and abuse. 
All Swimfarm employees have a responsibility to challenge discriminatory behaviour and promote equality of opportunity. 
Swimfarm will deal with any incident of discriminatory behaviour seriously, according to its standard disciplinary procedures. 
Swimfarm has adopted the ASA and British Swimming Code of Ethics and promotes this to its staff, swimmers, parents and carers and volunteers.
Swimfarm will make every effort to accommodate all mixes of religions and cultures which may include special arrangements for specific sessions restricting access or respecting the need for certain types of swim clothing and special shower/change arrangements.

Disability Statement
Swimfarm is committed to identifying and removing any barriers which may exist for people with a disability and ensuring that everyone can access as fully as possible.
Swimfarm will actively promote awareness and knowledge to all staff, coaches, carers and users of the centre of disability issues. 
Swimfarm will endeavour to provide training and coaching opportunities for swimmers with a disability.


Children’s Policy
Swimfarm believe that children, young people have the right to be treated equally and to learn in a safe and friendly environment.
Swimfarm are committed to providing children and young people with appropriate safety and protection whilst in the care of its staff.
Swimfarm undertake to ensure that all staff/volunteers to make informed and confident responses to specific child protection issues and are suitable qualified and security cleared.

This policy is based on the following principles:
• The welfare of the participants is paramount.
• All children, whatever their age, culture, disability, gender, language, racial origin religious beliefs and/or sexual identity have the right to protection from abuse. 
• All suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately.
• Staff/volunteers are trained to understand the nature of abuse and to be alert to matters of concern.  They are not trained to deal with situations of abuse or to decide if abuse has occurred. 
• All staff (paid/unpaid) have responsibility to report concerns to the Designated Person with responsibility for safeguarding.

We will aim to safeguard children by:
• Adopting child protection guidelines through procedures and a code of conduct for staff and volunteers.
• Sharing information about safeguarding and good practice with children, parents and carers, staff and volunteers.
• Sharing information about concerns with agencies who need to know, and involving parents and children appropriately.
• Carefully following the procedures for recruitment and selection of staff and volunteers.
• Providing effective management for staff and volunteers through support, supervision and training.
• We are committed to reviewing our policy and good practice regularly.


Photography and Video Policy

Swimfarm has an underwater video system to assist with the tuition of swimming technique. In addition swimming sessions are visible to the persons in the viewing are who might take photographs or video. 
In addition all persons using the swimming centre may be videoed using the security surveillance system for safety and security purposes. 
Swimfarm has the following codes of practice in relation to filming and photography:-
• No photography or videoing may be carried out by users of the centre without prior permission and the necessary details put on file in the operations log. Mobile telephones are included as photographic equipment. 
• Parental permission for any filming/videoing of children will be sought prior to using the videoing systems for teaching
• Any filming / videoing of swimmer with Swim Farm equipment will only be undertaken by official coaches and used as coaching aids for training purposes. 
• All swimming videos shall be either erased or stored securely on the premises.
• The taking of photographs or video from the viewing area is forbidden unless the only swimmers in the pools are those belonging to the person taking the photographs or video

A parent or guardian has a right to refuse to have their children photographed or videoed. The exercise of this right of refusal should not be used as grounds for refusing to accept the child for lessons.
Every swimmer and parent/ guardian of U-18 swimmers shall be required to complete a photographic consent form for video and photographic images.
Any underwater swim analysis images will be stored securely and will be accessible only to the relevant managers. Video swim analysis will be deleted once a swimmer ceases to be enrolled at the centre or at the swimmers request.
Parents and swim centre users will be notified in that a security CCTV system is in use within the information sent to them upon registration. Appropriate notices in the centre shall warn user of the centre of their presence. 
The digital data from the surveillance system shall not be accessible to anyone other than the Child Welfare Officer, the Operations Manager and the senior Swim Farm management.
CCTV Images are to be stored securely for a period of one month after which time all images are erased.

• General Conduct/ Swim Centre Rules
• Swim Farm have compiled an set of Rules and Codes of Conduct for everyone using the Swim Farm.
• Safety and enjoyment for you and others is paramount to us, so everyone is asked to abide by these rules and practices.     
• We will ask that:- 
• Swimmers of 16 and over to sign and accept a swimmers code of conduct.
• Swimmers U-16 have the Swimming Code of Conduct explained to them by their parent who will then sign and acknowledge the Parents Code of Conduct
• All customers (the bill payers) read and acknowledge the terms and conditions which also refer to the Swim Farm Rules (which we will send to all customer too).

Feedback and Complaints
We undertake to treat all complaints in confidence and act as appropriate when dealing with the concern in question.
If you have a general complaint about the coaching or the swimming then please speak to or write to the Swim Farm Swim Director or senior manager.:
If you have a complaint about a member of its’ staff is not acting appropriately or in accordance with the Swim Farm policies please contact the Swim Farm Commercial Manager/ Child Welfare Manager.:
If your concern is in regard to Safeguarding then please contact the Child Welfare Manager directly and in confidence.